CAYMAN ISLANDS DIRECTORS ASSOCIATION LTD. – DATA PROTECTION PRIVACY POLICY
The Cayman Islands Directors Association Ltd. (CIDA) is an association of Cayman Islands resident directors. We are committed to protecting your privacy and maintaining the confidentiality and security of your personal data. Any personal data collected and processed by us is controlled by us and we are the data controller of any such personal data.
Please take the time to read this Policy, which contains important information about the way in which we process personal data.
Reference in this Privacy Policy to “personal data” means any information that identifies, or could reasonably be used to identify, a living individual, either on its own or together with other information.
What personal data do we collect from you?
As a self-regulating association of Cayman Islands Resident Directors, the personal information that you provide us with and that we process may include:
- Basic information, such as your name, your employer, your profession, title or position and your relationship to a person or entity;
- Contact information, such as your physical address, email address and phone/fax number(s);
- Financial information, such as credit/debit card details for payment of event attendance fees;
- Information you provide to us for the purposes of travel/attending meetings and events;
- Details of your attendance at educational and other events;
- Cookies, web browser type, operating system etc., should you use our website; and
- Any other information relating to you which you may provide to us.
How and why we use your personal data
CIDA collects and processes personal data in order to provide our services to members. Our services include the provision of membership, qualifications, publications, events, undertaking research and consultations, the provision of information and experiences to promote the governance profession, sponsorship and advertising.
In order to provide these services, we may collect data directly from individuals (members and prospective members) through online enquiry forms, print and online applications, in email, over the phone and in person.
All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. CIDA will comply with our obligations and safeguard your rights under the Data Protection Law (Revised) at all times.
Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data or it is necessary for the purposes of legitimate interests pursued by CIDA, in particular, we may use your personal data for the following purposes:
- Providing and managing your CIDA membership and membership experience;
- Provision of qualifications or certificates of attendance at educational or training events;
- Provision of information and experiences to promote director development opportunities, sponsorship and advertising;
- Our market research;
- Circulation of legal, regulatory and other industry developments relevant to Cayman resident directors.
- We will not send you any unsolicited marketing or spam.
Do we share your personal data?
Your personal data may be shared with specially selected third parties to supply educational services, or other goods, services and/or venues in connection with educational events and seminars provided by us or on our behalf or for executive committee or general meetings of CIDA members. These may include, among other things, payment processing, delivery of goods, advertising, and marketing. In some cases, the third parties may require access to some of your personal data, including your name and contact details. Where any of your data is required for such a purpose, we will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, our obligations, and the obligations of the third party under the Data Protection Law and we will take appropriate safeguards to ensure its integrity and protection.
In certain circumstances, we may be legally required to share certain data held by us, which may include your personal data, for example, where we are involved in legal proceedings, where we are complying with legal requirements, a court order, or a governmental authority.
Keeping your personal information secure
We take appropriate measures against unauthorized or unlawful processing of your personal information and against accidental loss or destruction of, or damage to, your personal information in accordance with our procedures regarding its storage, access and destruction. Information may be stored by us or our vendors and sub-contractors either electronically or in paper files or a combination of both.
Retaining your personal information
We will delete your personal information when it is no longer reasonably required by us in connection with your membership of CIDA (i.e. if you cease to be a member) or if you withdraw your consent (if applicable), provided that we are not required by law or regulatory requirements to continue to hold such information.
Rights of data subjects
As a data subjects, you have certain rights in respect of your personal data. Any data subject wishing to exercise any rights under the Data Protection Law, including:
- The right to be informed (this Privacy Policy informs you)
- the right of access to your personal data
- the right to have data corrected, updated, rectified or erased
- rights regarding automated decisions without human involvement
- the right to stop processing
- the right to stop direct marketing
should send the request in the first instance to cpowell@harbour.ky.
In any case in which a data subject chooses not to provide any personal data or where any of the rights set out above are exercised to limit our processing of personal data, that data subject may be required to cease to be a member of CIDA, or there may be a restriction on the services which can be provided by us to you as a member.
Contacting us
If you have any questions about this Privacy Policy and how it affects you, please contact us by email at cpowell@harbour.ky.
If we are unable to resolve any issues you might have with this Privacy Policy, you have the right to make a complaint to the Ombudsman
To make a complaint to the Ombusdman, you can do so by visiting the following URL on their website:
https://ombudsman.ky/make-a-complaint
Updates
This Privacy Policy was updated in September 2019. We reserve the right to amend this Privacy Policy from time to time to reflect changing legal requirements or our processing practices. Any such changes will be posted on our website and will be effective upon posting.